Nautilus connects directly to QuickBooks Online and Desktop, syncing inventory counts, cost of goods sold, and purchase orders bidirectionally. When stock moves in your warehouse, your books update automatically.

What works together

Inventory data, where you need it.

Three things the QuickBooks integration does well — and that you'd otherwise be doing manually.

Real-time COGS sync

Every inventory movement updates your cost of goods sold ledger automatically.

Purchase order generation

Nautilus AI detects low stock and drafts POs directly in QuickBooks for approval.

Multi-location mapping

Map warehouse sections to QuickBooks inventory sites for accurate location tracking.

How it flows

Bidirectional sync. No manual entry.

Data moves between Nautilus and QuickBooks in both directions, near-real-time.

Nautilus

Source of truth

Stock counts
Scan events
Cost basis
Movement history

▶

< 30s

◀

QuickBooks

Accounting & ERP

Journal entries
PO approvals
COGS posting
Vendor data

Setup

Four steps to live.

Under 10 minutes for most teams. The full health check takes longer but doesn't block sync.

Connect

Authenticate with one click. Nautilus uses OAuth — no API keys to copy, no credentials to store.

Map

Match your products, locations, and accounts. Nautilus auto-maps by SKU where possible.

Sync

Enable bidirectional sync. Changes in either system reflect in the other within 30 seconds.

Verify

Run the sync health check. Nautilus flags any mismatches before they become problems.

By the numbers

What the integration does, in numbers.

2-way

Sync

<30s

Latency

99.9%

Uptime

FAQ

Quick answers.

How long does setup take?

Most customers are syncing in under 10 minutes. Enterprise environments with custom field mappings can take 30 minutes to an hour.

What if a sync fails?

Nautilus retries with exponential backoff for 24 hours. After that, the record is flagged in your dashboard for manual review. Sync failures never block your warehouse operations.

Can I limit what syncs?

Yes. Granular controls let you sync specific products, locations, or even specific fields. Most customers start with everything on and tighten over time.